Catholic Community Services of Southern Arizona
  • Tucson, AZ, USA
  • $11.38 - $17.07
  • Hourly
  • Full Time

PRIMARY FUNCTION

Plans, and directs office support functions at Nutrition Services. Oversees the maintenance of records for all programs, assures integrity of program database, and creates all required reports. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.

 

ESSENTIAL FUNCTIONS

  • Plans and implements a secure record keeping system
  • Assures integrity of database of current and closed cases
  • Completes monthly reporting to funding agencies as well as CCS
  • Oversees the archiving and purging of closed case files.
  • Plans and implements inventory control system for office supplies
  • Plans and implements a system for ongoing maintenance of office equipment
  • Monitors physical plant and arranges for maintenance and repairs
  • Processes and prepares new cases for case managers
  • Coordinates and communicates with Home Delivered Meals (HDM) drivers
  • Communicates and coordinates with satellite sites
  • Manages and deposits all incoming donations
  • Manages and updates mapping directions
  • May drive agency or personal vehicle on company business

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

 

MINIMUM QUALIFICATIONS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Corporate Director of Human Resources.

  • Associates or two years post-secondary education
  • 2 years progressive administrative or related experience
  • 1-year experience supervising office support staff
  • Excellent data entry skills (speed and accuracy)
  • Proven skills utilizing Microsoft Office Suite
  • Excellent organizational skills
  • Proven strong communication skills oral and written are clear, concise, and in an organized fashion using appropriate style, grammar and tone
  • Obtain State of Arizona Level One Fingerprint Clearance Card
  • Valid Arizona Driver License, minimum standard 39-month MVR report, and proof of vehicle insurance
  • CPS background clearance

 

DESIRED QUALIFICATIONS

  • BA in related filed
  • Additional years of directly related experience
  • Bilingual English / Spanish verbal and written
Catholic Community Services of Southern Arizona
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